Top Things You Should Know About Using Sharepoint

Top Things You Should Know About Using Sharepoint

Let's be honest, the digital world can feel like a maze sometimes. But what if there was a way to navigate this complex labyrinth effortlessly? Enter SharePoint, your ultimate guide to a streamlined digital workspace. 

From centralizing resources to seamless collaboration, SharePoint is the unsung hero in the realm of productivity. In this article, we'll unpack six essential things you need to know about using SharePoint. 

The Magic of Centralization: What Is SharePoint Exactly?

SharePoint is a platform that brings everyone and everything together in one neatly organized space. Think of SharePoint as your go-to hub for everything you need to succeed in your project or business. It’s where you can:

  • Store documents
  • Share updates
  • Manage tasks
  • Automate daily chores that steal away your time

But wait, SharePoint is more than just a fancy storage unit! With this platform, you can create websites, known as 'team sites,' that allow you to collaborate with your colleagues in real time. 

At its core, SharePoint takes the hassle out of management and collaboration. Its strength lies in its ability to centralize resources and easy SharePoint data migration, making it easier for everyone on the team to stay in the loop and work effectively. It's the grand stage where your team can come together to put up a show-stopping performance, rather than tripping over each other backstage.

Unlock the Treasure Chest: Exploring SharePoint Features

Let's start with Document Libraries. 

Picture a file cabinet in the cloud, meticulously organized and available to everyone on your team. No more sifting through piles of papers or wondering who has the latest version of a document. 

Just drag, drop, and voila! Your files are instantly accessible and can be edited by team members in real time.

Team Sites

Ever wish you had a space just for your project team, where you could hang out, share ideas, and keep all your resources? Enter Team Sites. They are a virtual office designed just for you and your teammates. Post updates, set up meetings, and maintain a shared calendar; all without leaving your chair.

Automation Features

Do you find yourself doing the same tasks over and over again, like approving vacation requests or updating project statuses? With SharePoint's Workflow Automation features, you can set up processes that take care of these tasks for you. It's like hiring a virtual assistant who works tirelessly in the background, leaving you more time to focus on the bigger picture.

Search Functionality 

If you've ever spent more than a few minutes looking for a document, you'll appreciate SharePoint's powerful search functionality. Just type in a keyword or two, and SharePoint will do the digging for you, bringing up relevant files, folders, and even people.


With SharePoint, you don't need to send files back and forth or wait for someone to finish editing before you can take your turn. Thanks to real-time collaboration, you and your team can work on a document simultaneously. Think of it as a virtual huddle that can happen at any time, no matter where team members are located.

Why SharePoint is Your Team's Best Friend

SharePoint is more than just another tool; it's your team's best friend in the digital workspace. It centralizes, simplifies, and secures your workflow, making collaboration a breeze rather than a chore. So, if you're tired of juggling emails, files, and multiple apps, it's time to invite SharePoint into your digital life.