Cloud storage has become an unavoidable tool for both personal and professional data. However, everyone has the same problem regarding storage management and this kind of issue often becomes irritating. There are certain things you should know to learn how to manage this tool effectively, and with the 4 common mistakes provided in this article, you will know what to avoid.

Organizing Data

One of the main mistakes people make is that they do not organize their data properly and experience difficulties finding what they need later on. To avoid this, make sure to divide the data into different folders; it is easier to make more folders than to know where some data is rather than having one and not being able to find anything. Divide personal and professional data, and make an organized list of all the folders you can make.

Storage Memory Management

People usually hesitate to delete data even though they know they won’t need them anymore, thinking that it is better to have them somewhere rather than to lose them forever. To ensure more effective Google Drive performance, make sure you go through the files and delete duplicates or outdated documents. For example, if you have problems with memory or performance, you should use some tools to view the largest folders in your Google Drive and to go through them and divide them into smaller folders or delete what you don’t need. This is also useful if you have a problem finding data, as already mentioned.

Security Measures

When you have everything in one place, you worry about what would happen if some unauthorized person gained access to your Google Drive. This is a common problem people encounter as they do not pay much attention to security measures and do not follow basic advice. Take some time to come up with a strong password and do not use the same password you use for other accounts. If possible, change the password regularly and never share it with other people. Enable two-factor authentication if you want to be extra careful, as this way, you will have to provide two forms of verification before accessing the cloud storage.

Include Backup Strategies

People think that by their data being in the cloud storage, everything is automatically backed up; however, this is not always the case and you can easily lose everything if you do not take some additional steps. Regularly check whether all the data is backed up and even though there are automatic strategies, do not hesitate to check whether they actually work once in a while. This way, you achieve complete security and avoid any problems regarding data loss.

Cloud storage has brought many benefits lately, however, many people still have problems using it. There are things you need to know if you want to use this tool effectively. Keeping these mistakes in mind, you will know what to do to avoid them so that you do not encounter any unpleasant situations when it comes to data loss later on.