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When someone leaves your organization, the first step IT usually takes is to disable their Microsoft 365 account. But have you ever stopped to ask: The answer might surprise you. If you’re not actively managing this, Microsoft will automatically delete that data — often in as little as 30 days. This post explains exactly what gets deleted (and when), why this is a problem, and what you can do to protect that data — without paying for unnecessary licenses.

Managing SharePoint storage can be a complex task, especially as your organization’s data continues to grow. Keeping track of how much space each site or user is consuming, identifying trends, and ensuring your storage stays within allocated limits are crucial for effective SharePoint management. This is where SharePoint analytics tools can make a significant difference, and SharePoint Storage Explorer stands out as an essential free tool to simplify the process.

Protecting your organization’s data within Microsoft 365 is crucial to ensure business continuity, compliance, and resilience against threats like accidental deletions, cyberattacks, and data corruption. Implementing a comprehensive backup strategy safeguards your critical information and facilitates rapid recovery when needed.

Microsoft recently announced significant changes to its OneDrive licensing and storage policies, affecting organizations that heavily rely on cloud storage solutions. Starting January 27, 2025, unlicensed OneDrive accounts—those without assigned user licenses—will be automatically archived after 93 days, rendering them inaccessible unless covered by retention policies or legal holds.

Managing SharePoint storage efficiently is crucial as data grows—discover how Squirrel Archiving stacks up against Microsoft 365’s built-in options to cut costs and improve accessibility.

Managing SharePoint storage can be challenging as data grows over time. Archiving full sites ensures compliance, reduces costs, and keeps your SharePoint environment efficient without losing access to important files.

Need to bring back archived files in SharePoint? This step-by-step guide walks you through restoring all previously archived files in a SharePoint Online site using Squirrel, ensuring a seamless and efficient recovery process.

Microsoft 365 offers multiple file storage solutions—SharePoint, OneDrive, and Teams—each designed for different use cases. However, many organizations struggle to determine where to store files and how to manage document collaboration efficiently. Choosing the wrong storage location can lead to content sprawl, security risks, and version control issues.

Explore the structure, benefits, and challenges of Microsoft Teams Private Channels, including how their unique SharePoint backend impacts data management and archiving.

In the ever-growing digital landscape, managing vast amounts of data has become a crucial task for organizations and individuals alike. One essential strategy for effective data management is file archiving. But what exactly does this process entail, and why is it important?